Volunteer Board Member: Treasurer
The Bike Station profile:
We are a social enterprise and charitable company dedicated to helping people to overcome barriers to cycling in Scotland. We recycle donated bikes, sell them at affordable prices and use the proceeds to help more people across Scotland get cycling, help people learn to ride their bicycles safely and learn to repair them themselves. As a charitable company we also support our activities through grant funding. We work for a future where everyone has the opportunity to enjoy cycling and its benefits, and can access the support, advice and skills they need to keep their bike safely on the road.
Board members attend six meetings a year, at least one of which is in Perth. Meetings are usually on a week night from 18:45 to 20:45. Trustees are also invited to the Annual General Meeting.
Bike Station locations are: The Bike Station, 250 Causewayside, Edinburgh EH9 1UU and The Bike Station, 284 High Street, Perth PH1 5QS. Note: We are particularly keen to recruit board members in the Dundee and Perth & Kinross area; there will be potential to attend Edinburgh meetings by videoconferencing as appropriate. Expenses incurred travelling to meetings will be reimbursed.
Treasurer: Job description:
In addition to the responsibilities of all trustees (see below), the overall role of the Treasurer is to maintain an overview of the Bike Station’s affairs, ensure its financial viability, and ensure that proper financial records and procedures are maintained. They will assist other trustees to perform their financial duties by:
- interpreting and explaining accounting requirements
- ensuring that the board receives reports containing the information needed in an ‘easy to understand’ format
- helping trustees guide any other professional advisers they have appointed
The responsibilities of the Treasurer will include:
- preparing and presenting budgets, accounts and financial statements in collaboration with staff
- assuring that the financial resources of Bike Station meet its present and future needs
- ensuring that the Bike Station has an appropriate reserves policy
- preparation and presentation of financial reports to the board and ensuring that appropriate accounting procedures and controls are in place
- liaising with paid staff and volunteers about financial matters
- advising on the financial implications of the Bike Station’s strategic plan
- ensuring that the accounts are prepared in the form prescribed by regulations, included in the annual report and submitted to the relevant statutory bodies
- ensuring that the accounts are audited in the manner prescribed by regulations, and any recommendations of the auditors implemented
- keeping the board informed about its financial duties and responsibilities
- contributing to the fundraising strategy of the Bike Station
- making a formal presentation of the accounts at the Annual General Meeting and drawing attention to important points in a coherent and easily understandable way
Person specification for Treasurer:
In addition to the qualities needed by all trustees, the Treasurer should have:
- financial experience and business planning skills
- experience of organisational finance and fundraising (desirable but not essential)
- the skills to analyse proposals and examine their financial consequences
- a preparedness to make unpopular recommendations to the board
- a willingness to be available to give advice on financial matters and answer enquiries (relating to the Bike Station) from any staff or volunteers on an ad hoc basis
Please email us at firstname.lastname@example.org with the title “Treasurer” to express interest, and we will send you a short application form.
We welcome applications from all sections of the community. If you are interested but unsure if this role is for you, we would be happy to have an informal chat: please contact Alan Brown at email@example.com
Deadline for applications: 17 May 2019
All trustee board members have the duty to:
- ensure that the Bike Station complies with its governing document (the Articles of Association), charity law, company law and any other relevant legislation or regulations
- ensure that the Bike Station pursues its objects as defined in its governing document
- ensure that the Bike Station applies its resources exclusively in pursuance of its objects. For example, it must not spend money on activities which are not included in the objects, however worthwhile they may be
- contribute actively to the board of trustees by giving firm strategic direction to the Bike Station, setting overall policy, defining goals, setting targets, and evaluating performance against agreed targets
- safeguard the good name and values of the Bike Station
- ensure the financial stability of the Bike Station
In addition to the above statutory duties, each trustee should use any specific skills, knowledge or experience they have to help the board of trustees reach sound decisions. This may involve leading discussions, identifying key issues, providing advice and guidance on new initiatives, and evaluating or offering advice on other areas in which the trustee has particular expertise. We are particularly keen to recruit trustees with experience in HR and financial management.
Each trustee board member must have: